- This is an online appointment software so people are able to go into your online calendar and essentially book an appointment with you without having to do all of the back and forth emails without having to call you up and ask when you're available. You know all of that stuff that comes with making an appointment. This is really great for increasing productivity, especially if you are someone making your own appointments with clients or customers or even if you do have reception, it's actually going to save them time because then they're going to be stuck on the phone or emails going back and forth trying to work out the perfect time. So all you do in Calendly is set up a calendar and an appointment option. So for you, this might be a client appointment, it could be a podcast appointment, anything that you know you're offering as a service and you can then send your calendar link to people and it will take them straight to the options that are available and they can book it in and confirm it or with their email and it will then come through and notify you that you have a new appointment. I use Calendly for all of the appointments in my business or all of my client sessions are book through Calendly. Any consults that I do with potential clients are through Calendly, any podcast guests that I have can book a time with me through Calendly so that it suits them. Even things like research calls maybe where I've spoken to people just for research purposes, I've just created a Calendly link with a 15 minute free call and they can go in and book it when it suits them and it just saves that back and forth. It's super simple, it's very intuitive and it just makes the whole process of appointment booking easier, especially with clients or potential clients because the last thing you want to do is have this bottleneck when it comes to booking a time to speak to you and they end up just thinking it's too hard and they don't bother. You really want to make this process as simple as possible. I even know in my own personal life, I've had times, you know, I'm thinking about my hairdresser even. I went in to book a hairdressing appointment for this week and I had to go to their website, find their phone number, call them up, ask them what times were then work out in my head. Am I free on that day or am I free on that day? Then I couldn't get in for an extra week and it just felt really clunky to me and I just thought, I wish I could just go to your website and book it myself and pick a time in like five minutes that suits me. So a lot of service professionals are integrating online booking systems within their websites and if you are a sole provider of your service, I would definitely recommend thinking about this. It saves you time, it saves your client's time and it just makes the whole process more streamline.
- This is a social media tool where you can essentially plan out your social media content specifically for Instagram, but I think it now covers Facebook and Pinterest has just been introduced as well. There are a lot of features within this one software and really it lets you upload photos and write out the captions that you would like to include for that photo and you can save it. You can also look at scheduling it for specific times. This is great if you don't have a lot of time for social media, you can maybe allocate an hour on a Sunday afternoon or Sunday evening and map out your content for the whole week, save it, and then it is done for the week and it's scheduled too. You know that you're going to be posting a photo each day, but you don't have to actually sit there every day and work out “what am I going to post, what am I going to say?” It's already done. You've already batched it all up, which is a great use of your time for productivity and it's all good to go. The way that I also use this as well is sometimes transferring captions from my computer to my phone. I'll have things that I've written in a Facebook group or on a blog post or something like that and it's not easily accessible for me on my phone to put that into a caption. What I'll do is go into Planoly on my computer and I'll like copy and paste that information and work it into a caption in Planoly and save it. Then when I go to Planoly on my phone app, I can just copy and paste that straight into Instagram and it just makes it a little bit easier because I've been able to kind of structure it in the way that I would like, I guess it's easier for me sometimes on my computer screen because it's obviously a lot larger and I can kind of just conceptualize what I'm trying to say versus having to write it all through Instagram. I know that a lot of social media managers use this and work with like a range of clients managing their social media accounts and they do rely on Planoly for this. So have a look at that if you're interested. I think it's a really great tool.
- The next one's a little bit similar in how I use it and that is Dropbox. Many of you have probably heard of Dropbox, but I wanted to include it because the way that I use it for productivity is I have it set up on my computer and I have it as an app on my phone and I primarily use it for transferring information from my phone to my computer rather than having to plug in USBs or plug in my phone cord or you know, all of that kind of stuff. It literally takes like 2 seconds to, you know, send a photo from my phone to my computer and is super simple. That’s the main reason I use Dropbox. If I'm editing graphics in Photoshop on my computer and the photo that I've taken is on my phone, I just quickly drop it into Dropbox and then it's on my computer in about two seconds. Super easy. The other way I use Dropbox as well is when I have very large files, so maybe things like client recordings of their session or something like that. I actually use Dropbox as well as a file like add file transfer. You can create a link to the file in Dropbox and you can send your clients or your customers that link and they'll be able to click that and then go in and access there. Whether it's like a proposal or a recording or you know, any kind of large file like that, there'll be able to access that and download it for themselves. It's also helpful in that respect. If you do have any files or things like that that you're sharing with people, any like high res photos or videos or recordings or anything like that. I find it really helpful too.
- is a freelance or software where essentially you can go on and post a job that you need to be completed and freelancers will then essentially apply for that role and explain a little bit about why they think they'd be a great fit for that job. And you are then able to pick and hire a freelancer to complete that work for you. And it has grown significantly over the years and there's pretty much everything you would want to find on there in terms of freelancers. If you had things like logo creation or you needed some help with your web design or you needed someone to do some editing or some graphic designs or anything like that, you can post a job about that and you'll be able to find people that will be able to support you with it. I've used Upwork for a lot of things. I've used it to find editors for my podcast episodes. My virtual assistant was through Upwork. I've used it for web design issues. I've used it for coding and speeding up my website. I have used it for lots and lots of things. It's really a low cost effective way to hire people to do the jobs that maybe you're not so good at yourself or if you just don't have the time to do them yourself, you can get support without having to hire a whole team member.
- is an app on your phone, you can get a desktop version as well. But it is essentially a music software where you can play music, you can create your own playlists to listen to throughout your day. It's kind of like the new iTunes basically and you can go in and stream the music that you want. I use Spotify to specifically get me into productive states and flow states. I'm very reliant on music. I find music really helps me to shift my mood and my energy. And so I use Spotify as a tool for productivity. I have a playlist that covers things like classical music or music that you don't know the words to basically. And it just plays in the background and switches off all of the distractions around you. All of the noise that might be happening, whether you're at home or maybe you're in a cafe or maybe you're at like a coworking space or an office. It really helps me to just switch off completely and you can just search focused music and it will bring up playlists that other people have created as well. And you can just save them to your account. I also have a playlist all about, I call it power up and it's all like upbeat, empowering songs like pop songs and stuff like that, Beyonce, Pink, all that kind of stuff just to get me in a really positive vibe. If I'm feeling a bit sluggish in the morning or I'm just maybe not feeling a task and feeling like I'm kind of in a negative headspace, I'll just go and play that playlist straight away and I'm all automatically like bopping around ready to go and get the task done. Maybe consider if there are any ways that you can kind of use music to help you with productivity and flow and maybe look at creating some playlist. It's free to create playlists on the base level and you just shuffle through them and yeah, hopefully it will allow you to feel like it is energizing you or it's getting you into that real flow state.It's cutting out distractions and noise around you. It's cutting out the likelihood of interruptions. So my partner knows where my headphones are in, I'm in work mode. Do not start talking to me about the latest TV show or the latest Facebook ad or dog video that you saw. I just want to focus and that's kind of my way of indicating that I don't want to be interrupted. I mean I think we're starting to see that more as a society. If people have their headphones in, you generally know that they're not really interested in chatting, so you might be able to use that as well as an indication that I'm switched on. I'm in work mode and I'm in focus flow mode, so don't disturb the pace. So those are my eight tools that I use for productivity pretty much on a daily basis.
Hopefully they might be able to help you even if there's just one that maybe you haven't heard of before that you might be able to start playing around with and introduce into your schedule. It might make all the difference to your productivity and the amount of work that you are able to get done. So let me know if you have any productivity tools that you rely on that you swear by. You can find me over on Instagram at wellbeing weekly where you can share in the comments and you can send me a direct message and let me know. And I would also love if you would share this episode with anyone that you think needs a little productivity boost and some support with their business. As I've said before, so many women's or many men are struggling sometimes behind the scenes of their business and not in a position to be able to talk about it, not feeling like they're able to seek support or reach out to others.If you can share the love and help someone to find this podcast and get some support with how they're managing their business and their life and you know, be more productive, be able to focus more on themselves and their own wellbeing and how their business fits into their life in a sustainable and manageable way, then that could mean all the difference to somebody else. Share the love. You can share a screenshot on your Instagram and tag me @wellbeingweekly.
You can share the link to the podcast as well in messages or wherever you want to share them and you might make a difference to somebody else's day.